Trimester 2 Report Card Date Revision K-4

West Warwick Public Schools Office of Educational Reform, Compliance & IT Interoffice Memorandum

To: K-4 Teachers

From: James Monti, Director

Subject: Trimester 2 Report Card Date Revision

Date: Monday, March 14, 2016

CC: Building Principals

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Please review the information below regarding Trimester 2 report card information. If you have any questions or concerns please contact me or your principal.

Description	Date
Trimester 2 Closes	Tuesday, March 15, 2016
Grade Reporting Opens	Monday, March 07, 2016
Grade Reporting Closes	Sunday, March 27, 2016 - 11:59 PM
Report Card Post Verification	Monday, March 28, 2016
Report Card Printing	Monday, March 28, 2016
Report Card Distribution	Tuesday, March 29, 2016

Local Assessments - Helpful Hints

West Warwick Public Schools Office of Educational Reform, Compliance & IT Interoffice Memorandum

To: K-12 Teachers

From: James Monti, Director

Subject: Local Assessment Helpful Hints

Date: Friday, March 11, 2016

CC:

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Please review some of these screenshots to assist you with your local assessment entry in Aspen.

Make sure you change the Date Range options! If you keep the selected Date Range of 09/01/2015 - 06/17/2016 Aspen will want to load all of the assessments that your students have in the system. This will take an inordinate amount of time to load. CHANGE THE DATE RANGE.

Once you've changed your date range to include a single date (duplicate the same date in both fields) you should choose the Assessment Definition. Click on the picklist icon to select the correct assessment. In this case you will choose the Local Assessment definition.



CHANGE THE FIELD SET NEXT: Once you've selected your assessment definition you should change the filed set to match your assessment definition. This will change the columns that are viewable on the page.



It will look something like this:



Now you can choose your students by clicking the select students option. You will need to choose from the following options. I usually choose students in my classes, or students by section.



Click OK, and your students will be displayed for that single assessment. Now you can input your local assessment scores.



Contact me if you need assistance. You can also access the Local Assessment Assignment Names and Dates document here.

Local Assessment Data Entry - ACTION ITEM

West Warwick Public Schools Office of Educational Reform, Compliance & IT Interoffice Memorandum

To: K-12 Teachers

From: James Monti, Director

Subject: Local Assessment Data Entry

Date: Wednesday, March 1, 2016

CC:

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I would like to remind everyone to enter their local assessment data into Aspen. This data is utilized for district purposes as well as your own instructional reasons. We use this data for:

• Identifying potential at-risk students
• RtI purposes
• Student Placement regarding schedules
• Student Profile Report
• PLP Data & Report

This data is used in our Early Warning System or At Risk System in Aspen. The local assessment data, and any other assessment data (running records) is used to help identify students that may be at academic risk. We also this information for student placement purposes alongside other data points that are kept in Aspen.

Please make sure that you follow the directions to add your local assessment data. You can find those directions here. You can also use the document Local Assessment Assignment Names & Dates to help you pick the appropriate assessment filtered by date.

Trimester 2 Report Card Dates

West Warwick Public Schools Office of Educational Reform, Compliance & IT Interoffice Memorandum

To: K-8 Teachers

From: James Monti, Director

Subject: Trimester 2 Report Card Dates

Date: Wednesday, March 1, 2016

CC:

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Please review the information below regarding Trimester 2 report card information. If you have any questions or concerns please contact me or your principal.

Description	Date
Trimester 2 Closes	Tuesday, March 15, 2016
Grade Reporting Opens	Monday, March 07, 2016
Grade Reporting Closes	Monday, March 21, 2016 - 11:59 PM
Report Card Post Verification	Tuesday, March 22, 2015
Report Card Printing	Wednesday, March 23, 2016
Report Card Distribution	Thursday, March 24, 2016

School Visitors & Presenters Memo to Staff

School Visitors/Presenters

West Warwick Public Schools Office of Educational Reform, Compliance & IT Interoffice Memorandum

To: WWPS Employees

From: James Monti, Director

Subject: School Visitors/Presenters

Date: Friday, February 26, 2016

CC:

In the last year alone we have seen an explosion in the number of visitors finding their way to the West Warwick Public Schools. We have had visitors from nearby districts, and from across the country. In an effort to provide the right supports to students and our employees Superintendent Tarasevich would like school employees to fill-out the following form whenever a visitor or presenter is coming to a WWPS school. This form will keep central office apprised of the good work taking place in the schools, and allow us to support your work. It really is a wonderful problem to have, and is directly related to the incredible teaching and learning taking place across the district. This form doesn't negate your responsibility to clear all visitors with building principals so please make sure they are in the communication loop. Thanks for your cooperation regarding this request.

Regards,

Jim

Frequently Asked Questions Regarding Original Email to Staff

Q: Should I fill-out the form for past visitors?

A: It's not necessary to fill-out the form for past visitors, but the information will be helpful to have on hand. We will leave that completely up to you to decide.

Q: Does this pertain to parent volunteers/visitors or volunteers that visit my classroom on a regular basis?

A: No, you do not need to fill-out the form for parent volunteers or parent visitors. It is also not necessary to fill-out the form for classroom volunteers. Classroom volunteers have already gone through an approval process.

Q: Do teachers still have to go through their building level principal as the first step in the process for getting approval for a visitor or presenter?

A: Absolutely. Teachers should include the principal in the early stages of the discussion process. Teachers can fill-out the form, and their principal will get alerted to the request. Teachers should proceed to have a face to face discussion with their principal regarding the request.

Purchase of Lightbox Materials to Support Curriculum Units of Study

Lightbox Purchases

West Warwick Public Schools Office of Educational Reform, Compliance & IT Interoffice Memorandum

To: K-4 Teachers

From: James Monti, Director

Subject: Lightbox Resources

Date: Friday, January 15, 2016

CC:

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We have purchased some resources called "Lightboxes" from Follett. They are located in the digital bookshelf for teachers and students. These materials are a multimedia self-contained resource that can be used as a mini-unit or support a deeper unit of study. We just received these materials, and they've been placed in your schools Follett Bookshelf. You can use the directions from Kristen Mitchell to access those materials.

There is a Lightbox on MLK that you can use if you so choose.

You can use these directions:

Hi Teachers,

The library has acquired 29 Lightbox ebooks.  They incorporate videos, Google Maps, worksheets, audio, quizzes and other interactive features.  Multiple students can use them at the same time.

Topics vary by school, but could include:

To access these resources:

www.ricat.net

     Select Your School

            Click Catalog Tab

                  Click Follet Shelf (on left)

                       See Featured Collections (29 Lightbox Titles)

                              Click a book

                                    Click Open

Teacher Login:  WWAstaffID#

                        WWAstaffID#

 Student Login:  wwpsstudent#

                        wwps

Please contact your librarian if you have any questions or need any help.

Standards Based Report Card Directions

Standards Based Report Card Directions

West Warwick Public Schools Office of Educational Reform, Compliance & IT Interoffice Memorandum

To: K-8 Teachers

From: James Monti, Director

Subject: Standards Based Report Card Directions

Date: Sunday, December 6, 2015

CC:

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Teachers can use the print directions for Posting Standards Based Grade Book grades. If teachers are using the standards based grade book for assignments during the term they can use the directions for Updating Columns in the Grade Book to the Report Card.