How to View Student Assessment History in the School View in Aspen

Aspen Student Assessments:

How to View Student Assessment History in the School View

YOU CAN DOWNLOAD A PDF OF THIS DOCUMENT TO PRINT OUT OR SAVE TO GOOGLE DRIVE.

1. From the School View in Aspen do the following:

• Click on the Assessments top tab
• Click the Assessment History side tab
• NOTE: YOU WILL NEED TO CLICK ON STUDENT ASSESSMENT SIDE TAB TO VIEW ASSESSMENT HISTORY.

2. Select the appropriate Assessment Definition by clicking the pick list icon. In this example we are choosing the Local Assessments definition.

Click on the pick list icon and search for the Local Assessment definition.  Choose the Local Assessments option and click the OK button.

We have assessment definitions for the following:

• Local Assessments
• SRSS (Conduct)
• Running Records
• PARCC (coming soon)

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3. First make sure you select the appropriate field set in Aspen. This allows you to view the information with the appropriate columns. It should match the assessment definition you picked.

Now you need to determine what you’d like to filter down to, or query. You can use the query tool in Aspen or one of the already created filters.

You will most likely need to access the spreadsheet that contains the local assessment information to search by name, date, etcetera. You can access that here:

https://docs.google.com/a/westwarwickpublicschools.com/spreadsheets/d/1rwncALxtVBrl9wZwyTjobqx0chde8b5CPkE1NxiB_hk/edit?usp=sharing

You can also use the filter tool to quickly search for data based on the listed criteria.

4. Often you’ll want to query the information for a specific purpose. You can create a query by doing the following:

• Click options.
• Drag to Query
• Click the Sort A-Z button
• Locate the field you want to use in your search. In this case I’m looking for the NameOfAssignment field to find any assessment with the name of “Rates & Ratios”. Click the search button. 
• 
  

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Your data will be displayed based on your search. Once your data has been narrowed down you can build some visualization charts to review the data.

5. You can create a chart by doing the following:

• Click on chart icon.
• Drag to one of the chart types
• Select the field you would like to chart
• A PDF document will be created

6. Select the field you would like to chart. In this case we will review the Score.

7. When you click the OK button in the previous step a PDF will be created. You can save the PDF file in Google Drive, and share with others to review the data.

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